What Is the Vietnam Temporary Residence Confirmation (Xác Nhận Tạm Trú) and Why Do You Need One?
If you are a foreigner living in Vietnam, you have likely encountered the frustrating moment when a bank, government office, or employer asks for proof of your temporary residence. Without a temporary residence confirmation, your administrative transactions can grind to a halt. The good news is that Vietnam has digitized the process, and you can now handle most of it online through official government portals. This guide walks you through the exact steps, required forms, and common pitfalls based on official Vietnamese government sources.
Understanding the Legal Basis for Temporary Residence Confirmation
The temporary residence confirmation (Giấy xác nhận tạm trú) is an official document that confirms your temporary residence status in Vietnam. It serves as a critical basis for foreigners to conduct administrative transactions, including working with functional agencies, opening bank accounts, and completing labor dossiers .
Under Vietnamese law, when foreigners come to reside in a locality, they must declare their temporary residence through the accommodation establishment or the homeowner where they are staying. This declaration can be made directly at the police office or through the online temporary residence declaration system .
The key legal framework includes:
- Law on Residence 2020 (Luật Cư trú 2020)
- Circular No. 66/2023/TT-BCA dated November 17, 2023, issued by the Minister of Public Security, which promulgates 11 forms used in residence registration and management
- Circular No. 56/2021/TT-BCA providing detailed regulations on residence registration
- Decree No. 62/2021/ND-CP detailing certain provisions of the Law on Residence
Required Documents Checklist for Temporary Residence Confirmation
Based on official government sources, here is what you need to prepare :
- Written request for issuance of temporary residence confirmation (văn bản đề nghị cấp giấy xác nhận tạm trú)
- Passport or international travel document (hộ chiếu hoặc giấy tờ có giá trị đi lại quốc tế)
- Confirmed temporary residence declaration information (thông tin khai báo tạm trú đã được xác nhận)
For the online process, the application typically requires :
- Tờ khai thay đổi thông tin cư trú (Form CT01) or the temporary residence registration form
- House rental contract (Hợp đồng thuê nhà)
- Documents proving legal accommodation (Giấy tờ chứng minh chỗ ở hợp pháp)
Official Form CT07: Field-by-Field Translation and Breakdown
Form CT07 (Mẫu CT07) is the official form for confirming residence information, issued under Circular No. 66/2023/TT-BCA . Here is a complete breakdown of every field you will encounter:
| Field | Vietnamese Label | English Meaning | What to Enter |
|---|---|---|---|
| I | Họ, chữ đệm và tên của Ông/Bà | Full name of applicant | Your full legal name as it appears on your passport |
| II | Ngày, tháng, năm sinh | Date of birth | Your date of birth (DD/MM/YYYY) |
| III | Giới tính | Gender | Male (Nam) or Female (Nữ) |
| IV | Dân tộc | Ethnicity | Your ethnicity as registered (for foreigners, typically stated as "nước ngoài" or your specific nationality) |
| V | Tôn giáo | Religion | Your religion (or "Không" if none) |
| VI | Quê quán | Place of origin | Your hometown (typically in your home country) |
| VII | Nơi đăng ký khai sinh | Place of birth registration | The city/country where your birth was registered |
| VIII | Nơi thường trú | Permanent residence address | Your permanent address (leave blank or write "Không" if you are a foreigner without permanent residence in Vietnam) |
| IX | Nơi tạm trú | Temporary residence address | The address where you are currently registered for temporary residence in Vietnam |
| X | Nơi ở hiện tại | Current address | Your actual current living address (if different from temporary residence) |
| XI | Họ, chữ đệm và tên chủ hộ | Full name of household head | Name of your landlord or household head where you are registered |
| XII | Quan hệ với chủ hộ | Relationship to household head | Your relationship (e.g., "Người thuê nhà" for renter, "Khách" for guest) |
| XIII | Số định danh cá nhân chủ hộ | Personal identification number of household head | The CCCD/VNeID number of your landlord or household head |
How to Submit Your Application Online: Step-by-Step Procedure
There are two primary methods for submitting your temporary residence confirmation application online: through the National Public Service Portal (Cổng Dịch vụ công Quốc gia) or through the VNeID application. Here is the detailed process based on official guidance .
Method 1: Via the National Public Service Portal
- Access the portal at https://dichvucong.gov.vn .
- Log in using your VNeID electronic identification account or mobile phone subscriber account. If you do not have an account, register using a mobile phone number .
- Navigate to the temporary residence registration section: Select "Cư trú và giấy tờ tùy thân" (Residence and Identity Documents) → Choose "Tạm trú" (Temporary Residence) → Select "Đăng ký tạm trú" (Register Temporary Residence) .
- Complete the online form with your personal information, temporary residence address details, and household head information.
- Upload required documents, including your house rental contract, documents proving legal accommodation, and Form CT01 if applicable .
- Pay the fee: For online submission, the fee is 7,000 VND per registration . Payment can be made via bank card, domestic account, or QR code .
- Choose result delivery method: You can select to receive results via email or pick them up directly at the commune/ward police station where you registered .
Method 2: Via the VNeID Application
- Open VNeID on your phone and log in to your account.
- Select "Thủ tục hành chính" (Administrative Procedures) → "Đăng ký tạm trú" (Register Temporary Residence) .
- Authenticate using PIN code, Face ID, or Touch ID .
- Choose the subject: Select "Bản thân" (Self) if registering for yourself, or "Khai hộ" (Declare for others) if registering for someone else .
- Select temporary residence type: "Lập hộ mới" (Create new household) or "Đăng ký vào hộ đã có sẵn" (Register into existing household) .
- Enter address and relationship details: Fill in the full address and your relationship with the household head. For household head consent, you can use VNeID (requires Level 2 VNeID) or Form CT01 .
- Review and confirm your application. Upload rental contract or legal accommodation documents if required .
- Pay the fee of 7,000 VND online using bank card, domestic account, or QR code .
Copyable Request Letter Template for Temporary Residence Confirmation
Use this template when you need to submit a written request for temporary residence confirmation. Replace all bracketed variables with your actual information:
WRITTEN REQUEST FOR TEMPORARY RESIDENCE CONFIRMATION
===================================================== SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
----------------------------------- Date: [DD/MM/YYYY] To: [Name of Ward/Commune Police Office] [Full Address of Police Office] Subject: Request for Issuance of Temporary Residence Confirmation Dear Sir/Madam, I am [Applicant Full Name], a foreign national holding passport number
[Passport Number] issued by [Issuing Country] on [Issue Date]. I am currently residing at [Full Temporary Residence Address] in
[Ward/Commune], [District], [City/Province]. My temporary residence at this address was declared and confirmed on
[Date of Confirmation] through [Specify: accommodation establishment/
homeowner/online system]. I hereby respectfully request the issuance of a Temporary Residence
Confirmation (Giấy xác nhận tạm trú) for the following purpose(s):
[State Purpose: e.g., opening a bank account, completing labor dossier,
working with functional agencies, etc.] I have attached the following documents:
1. Photocopy of passport
2. Confirmed temporary residence declaration information
3. Other relevant documents: [List any additional documents] I certify that the information provided above is true and correct to
the best of my knowledge. Thank you for your consideration. Respectfully, [Signature]
[Applicant Full Name]
[Phone Number]
[Email Address]
Common Mistakes and Rejection Warnings
Based on official guidance, here are the most common reasons applications get rejected or delayed:
- No temporary residence declaration filed: You must first complete and have confirmed your temporary residence declaration before applying for the confirmation. The confirmation cannot be issued if there is no registered temporary residence in the system .
- Unclear or missing rental contract: The house rental contract must be clear, complete, and legally valid. Ensure all signatures and dates are present .
- Incorrect household head information: The household head's name and personal identification number (CCCD/VNeID) must match exactly what is in the national database .
- Expired passport: Your passport must be valid at the time of application. Submitting an expired passport will result in immediate rejection.
- Information mismatch: All information in the application must match the information in the national residence database. Any discrepancy will trigger a verification process and delay .
Processing Time, Fees, and Submission Locations
Processing Time
According to official government regulations, the processing time for residence information confirmation is :
- 01 working day for cases where information is already available in the National Population Database
- 03 working days for cases requiring verification
For temporary residence registration (which must be completed before confirmation), the processing time is typically a few days after submission .
Fees
Based on official fee schedules :
- 7,000 VND for temporary residence registration submitted online (per individual/household)
- 15,000 VND for temporary residence registration submitted directly in person
- 5,000 VND per person for temporary residence registration by list submitted online
- 10,000 VND per person for temporary residence registration by list submitted directly
Submission Locations
You can submit your application through :
- Cổng Dịch vụ công Quốc gia (National Public Service Portal) at https://dichvucong.gov.vn
- Cổng Dịch vụ công Bộ Công an (Ministry of Public Security Public Service Portal)
- VNeID application on your mobile device
- Commune/ward police office where you have registered your temporary residence (for in-person submission)
Frequently Asked Questions
How long is the temporary residence confirmation valid?
According to Circular No. 55/2021/TT-BCA, the residence information confirmation (Form CT07) is valid for 30 days from the date of issuance for cases of residence information confirmation. For cases involving residence declaration by persons without both permanent and temporary residence, the confirmation is valid for 06 months .
Can I apply for temporary residence confirmation if I have not registered my temporary residence yet?
No. You must first complete your temporary residence declaration and have it confirmed in the system. The temporary residence confirmation is issued based on already-registered temporary residence information .
What is the difference between Form CT01 and Form CT07?
Form CT01 (Tờ khai thay đổi thông tin cư trú) is the declaration form used to register temporary residence or make changes to residence information. Form CT07 (Xác nhận thông tin về cư trú) is the result document issued by the police confirming your residence information. CT01 is what you submit; CT07 is what you receive .
Do I need my landlord's consent to register temporary residence?
Yes. The household head or legal accommodation owner must consent to your temporary residence registration. This consent can be given through VNeID (requiring Level 2 authentication) or through a signed Form CT01 .
Can I submit the application on behalf of someone else?
Yes. Under the regulations, agencies, organizations, and individuals may request residence registration on behalf of others. When declaring for others through VNeID, you can select the "Khai hộ" (Declare for others) option .